ARCHITECTURAL Applications
The process
The governing documents for the HOA require that owners seek approval from the HOA for any exterior changes to their lot. This is often referred to as an Architectural Request or Change.
Projects that require approval: any change to exterior
If you are unsure if your project requires approval, it is always best to check first – send us an email.
what will be needed
All applications should include detailed, easy to understand drawings with a plot map outlining location within your property lines plus notes that include plans, elevations, construction details, colors, location, etc. as necessary to fully describe the proposed project.
NOTE: Generic statements like, “I want to stain my deck.” can not be accepted and will delay the approval process.
NEIGHBOR signature Form
Please speak with and obtain signatures from all property owners having common lot lines with your property along with property owners who may reasonably view the improvement from their property. This signature is not for approval or denial of any application. It is simply acknowledgment of the changes you are proposing. Owners can obtain signatures while application is under review; however, official approval can be granted until these have been received. You can print out the Neighbor Signature Page and one will also be sent with emailed receipt.
obtaining a plot map
Search your address using the Durham County iMap tool. You can use the birds eye view may that refreshes as long as the lot lines are included. You may need to click on “Deeds” in the bottom menu for a more detailed plot map.
response time
The Review Committee has up to 30 days to render an official decision. To speed up this turnaround time, include as many details as possible.
To speed up the approval process, print out the Neighbor Signature Page now to include with your submission.
tips
- Read all governing documents.
- Include as many details as possible.
- Do not start any changes until you receive your official approval letter.
- Include Neighbor Signature Page with submission.
Application Request Form
update contact info
Name, Address, Email & Phone
Helpful Links
Chapter 47C / 47F
Street Light outage?
Pole Number Helpful
NOTICE OF RIGHT TO VOLUNTARY MEDIATION – Pursuant to Section 7A-38.3F of the North Carolina General Statutes, all members are hereby informed that you have a right to initiate mediation pursuant to the terms of the statute to try to resolve a dispute with the Association. Both the homeowner and the Association must agree to mediate the dispute, and each side is responsible for splitting the cost of the mediation, including payment of a professional mediator. The mediation process is an opportunity to reach an agreement to resolve a dispute – neither side gives up their right to go to court to have a judge resolve the dispute if the parties are not able to reach an agreement through mediation. The specific process to initiate voluntary mediation is outlined in Section 7A-38.3F of the North Carolina General Statues.
Raleigh, Durham, Cary, Apex, HOA, management, association, community, NC, company
Homeplace III HOA – Fortunes Ridge – Durham, NC
Website provided by: Grandchester Meadows Inc. – Association Management