ARCHITECTURAL PROCESS - preston trace II HOA

The Process

The governing documents for the HOA require that owners seek approval from the HOA for any exterior changes to their lot. This is commonly referred to as an Architectural Change Application. Please read the Architectural Request Procedure document. 

Projects that require approval: new fence, new shed, new exterior paint colors, deck expansion, large scale landsacpe additions, etc. – any new addition to the exterior.  

If you are preparing to perform an owner maintenance item – such as replacing an existing deck, giving the exterior a fresh coat of the same paint colors or seasonal landscaping – please proceed. These types of projects are not considered architectural changes.

If you are unsure if your project requires approval, it is always best to check first – send us an email.  

what will be needed

All applications should include detailed, easy to understand drawings with a plot map outlining location within your property lines plus notes that include plans, elevations, construction details, colors, location, etc. as necessary to fully describe the proposed project.

NOTE: Generic statement like, “I want to add a shed to my backyard.” or “I would like to install a fence.” can not be accepted and will delay the approval process.

signature page

Your neighbors have the right to know of your future plans.  Please speak with all property owners having common lot lines with your property along with property owners who may reasonably view the improvement from their property. This discussion is not for approval or denial of any application. It is simply acknowledgment of the changes you are proposing and they may click here if they wish to submit any concerns to the HOA. Note, the HOA will not approve most applications without this signature page – but the HOA will start the review process while signatures are being acquired. The neighbor signature page will be sent in your submission receipt. You may also print one out now, here – Neighbor Signature Page.

obtaining a plot map

Search your address using the Wake County iMap tool. You can use the birds eye view may that refreshes as long as the lot lines are included. You may need to click on “Deeds” in the bottom menu for a more detailed plot map.

response time

The Review Committee has up to 30 days to render an official decision. To speed up this turnaround time, include as many details as possible. Pictures, list of materials, colors, drawings, etc. are all helpful in the review process. 

tips

• Include as many details as possible.
• Do not start any exterior changes until you receive your official approval letter.
• Requestor is responsible for all personnel employed to perform work on the improvements to owned property
• No advertising signs are to be posted on the property.
• No workmen’s trucks or trailers are to be left parked overnight in the street.
• No machinery or storage containers left on the property for over 36 hours.
• Daily cleanup of property/street.
• Do not infringe upon neighboring properties.
• Submit a completed Neighbor Signature Page.